Terms and Conditions | Computer Vision Team

Definitions

For the purposes of these Terms and Conditions, the following terms shall have the meanings set out below:

Agreement – The legally binding arrangement between the Client and the Company, consisting of the accepted proposal, these Terms and Conditions, and any referenced or attached documentation.
Client Content – Any materials, data, text, images, or other content supplied by the Client for use within the Project.
Deliverables – The specific outputs and results to be produced by the Company as expressly described in the Agreement.
Company Assets – All tools, frameworks, methods, software components, source code, design systems, templates, technical solutions, and other intellectual elements created or used by the Company, including elements not eligible for copyright protection.
Final Deliverables – The completed and approved version of the Deliverables provided to the Client following Project completion.
Project – The scope of work to be carried out by the Company under the Agreement.
Services – All development, consulting, research, and related services provided by the Company in connection with the Project.
Third‑Party Materials – Any components, libraries, datasets, media, or licensed resources sourced from external providers and incorporated into the Deliverables.

Provision of Services

The Company shall perform the Services in accordance with the scope, milestones, and timelines set out in the accepted proposal and Agreement. Any timelines are estimates unless expressly stated otherwise.

Proposals and Scope of Work

All proposals issued by the Company remain open for acceptance for a period of thirty (30) days from the date of issue. If a proposal is not accepted within this timeframe, the Company may revise, withdraw, or replace it at its discretion.

Fees and Charges

Additional Costs – Costs related to third‑party services, including but not limited to hosting, licensing, datasets, or external platforms, are not included in the Company’s fees and shall be charged separately.
Expenses – Any approved expenses incurred by the Company in connection with the Project shall be invoiced at cost.
Fees – All fees and applicable taxes are payable by the Client in accordance with the payment terms outlined in the Agreement.

Payments

Invoices – All invoices issued by the Company are payable within five (5) calendar days from the invoice date. Any additional costs or expenses will be itemized separately.
Payment Schedule – Payment milestones and due dates are defined in the project plan or proposal forming part of the Agreement.

Changes to the Project Scope

Change Requests – Any modification to the agreed scope must be submitted by the Client in written form. The Company shall review the request and respond within five (5) business days with details of any pricing, timing, or scope impact.
Minor Adjustments – Changes assessed by the Company as limited in scale or representing less than twenty percent (20%) of the Project value may be billed at standard hourly rates. Any resulting schedule changes will be communicated to the Client.
Material Changes – Changes that significantly expand the scope or exceed twenty percent (20%) of the Project value shall require a revised or separate proposal. Work shall not continue until such proposal is approved in writing.
Proposal Approval – Revised proposals must be accepted within fourteen (14) business days. If not approved, the Company is under no obligation to proceed with additional work.

Delays

Client‑Related Delays – The Client agrees to provide feedback, approvals, and materials in a timely manner. Delays attributable to the Client shall result in proportional extensions to the Project schedule.
Company‑Related Delays – Where delays arise due to the Company’s internal issues, the Client will be notified without undue delay.
External Factors – Delays caused by circumstances beyond the reasonable control of either party, including natural events, governmental actions, or other force‑related events, shall not constitute a breach and will extend deadlines accordingly.

Review and Acceptance

Testing – The Company shall apply commercially reasonable testing practices prior to delivery of the Deliverables.
Review Period – The Client has seven (7) business days to review and either approve or reject submitted Deliverables. Any rejection must be accompanied by specific written feedback. The Company shall have fourteen (14) business days to address the issues, after which the Client will have a further seven (7) days to review the updated Deliverables.

Client Responsibilities

The Client agrees to:

Ensure that all Client Content is suitable for integration into the Deliverables without additional preparation unless otherwise agreed.
Review and proofread all provided materials; any corrections requested after submission may incur additional charges.
Make timely decisions concerning third‑party services or providers relevant to the Project.

Attribution and Public Reference

Attribution – Unless expressly restricted in writing, the Company may include a discreet credit or reference in connection with completed work.
Portfolio Use – The Company may display Deliverables or Project descriptions for portfolio, case study, or promotional purposes.
Mutual Approval – Neither party shall unreasonably refuse consent to reference the Project, provided such reference is factual and appropriately attributed.

Confidential Information

Any information disclosed by either party that is marked or reasonably understood as confidential shall be protected from unauthorized use or disclosure. Confidential information may be used solely for purposes related to the Agreement.

Relationship of the Parties

Use of Contractors – The Company may engage third‑party specialists or subcontractors while retaining responsibility for the Services and Deliverables.
Non‑Exclusivity – Nothing in the Agreement restricts either party from working with other businesses or service providers.
Independent Status – The Company operates as an independent contractor. Nothing in the Agreement creates an employment relationship, partnership, joint venture, or agency arrangement. No Deliverables shall be considered a work‑for‑hire unless explicitly stated in writing.

Liability

The Services and Deliverables are provided on an “as available” basis. The Company shall not be responsible for losses or damages that arise indirectly, incidentally, or as a secondary result of using or relying on the Services, including business disruption or loss of anticipated benefits.

Rights in Work Product

The Client is granted a non‑exclusive, perpetual, worldwide right to use the Final Deliverables in the form agreed under the Agreement. Any reuse, modification, extraction, or creation of derivative works requires prior written consent from the Company.

Support and Maintenance

Post‑delivery support, maintenance, or updates may be provided upon request and billed at the Company’s standard rates. Any warranty or responsibility is void where Deliverables are modified or interfered with by third parties.

Amendments

The Company may update these Terms and Conditions from time to time. The version published on the website shall apply, and continued use of the website or Services signifies acceptance of the current terms.